Rooms may be reserved up to 180 days in advance and are free to City, State and Federal entities as well as library sponsored events.Rooms may be reserved for up to 4 hours.Bookings should be cancelled with 24 hours’ notice. No-shows who do not contact us to cancel will have future bookings cancelled.Customers may call or speak to staff in person to adjust start or end times for their reservation. Rooms will be held for 15 minutes after start of reservation.Conference rooms may be reserved at no charge up to 180 days in advance with a valid traditional library card.See Lost and Found Policy (#1030) for additional information. Library staff are not responsible for items removed or left in rooms unattended. Personal items left in a study room after a reservation has expired may be removed by library staff.If no one is waiting 30 minutes prior to the end of the reservation, the room reservation may be extended up to 2 hour increments. Library card holders may book up to 2 study rooms per day. Study rooms may be reserved at no charge up to 24 hours in advance.Groups exceeding occupancy of any rooms will be asked to leave.Library staff reserve the right to inspect any library space at any time.Responsible party must be onsite at all times during the reservation.Groups may not exceed room’s authorized capacity.Library information can only be used for directional purposes. City and Library logos and branding cannot be used to convey support or sponsorship of private events.Rooms are not available before the opening of the Library or after closing, unless prior arrangements have been made with the Library Manager.The Library is not responsible for any personal belongings brought into the facility.Disruptive behavior on the part of anyone using library space, may result in immediate removal. Anyone using library spaces is expected to abide by the library’s Behavior Policy/Code of Conduct (#1005).Rooms must be cleaned and cleared 15 minutes prior to the closing of the library. A vacuum cleaner is available at all locations for use in cleaning floors, if needed. A dumpster is provided at all locations for disposal of trash. Organizations, groups or individuals using library spaces are responsible for returning the room to its original furniture arrangement and cleanliness condition. The Library does not provide setup or housekeeping services.Traditional cards are required for meeting and conference room reservations. A library card is required in order to reserve a room at the library.Library sponsored events are given first priority in the use of library spaces.PURPOSE: To ensure Chesapeake Public Library users have equitable opportunity to connect and engage within the library’s physical spaces. SUBJECT: ROOM RESERVATIONS- MEETING & COMMUNITY ROOMS, STUDY ROOMS, CONFERENCE ROOMS
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